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Senior Talent Development Officer

Type of position:  Temporary agent
Shift Type:  21 January 2021, 23:59 CET

Job grade: AD06 

Internal/ Inter- agency job grade: AD06-AD08 

Type of position: Temporary agent 

Selection procedure reference: EMA/AD/3484 

Job title: Senior Talent Development Officer 

Deadline for applications: 21 January 2021, 23:59 CET 



About this role


The European Medicines Agency (EMA), also referred as ‘the Agency’, is looking to recruit a Senior Talent Development Officer to contribute to the designing and embedding of a competency-based approach to the Agency’s strategic planning and human resource management, and to providing high quality learning and development opportunities for Agency staff.

Job description


Reporting to the Head of Competency Development Service within the Administration and Corporate Management Division, you will have the responsibilities described below.

In the area of Talent Development, you will:
• under supervision of the Head of Competency Development Service, actively support the transition to a competency-based approach of the Agency’s strategic planning of organisational capabilities and human resource management. This includes leveraging competencies and organisational capabilities needed by the Agency to deliver its mission and strategic objectives;
• contribute to strategic workforce planning initiatives, in coordination with the Talent Acquisition Service, Human Resources (HR) Business Partners and Resource Planning Officer, to ensure that present and future competency needs are being met;
• manage the leadership development programme and aligning its scope and objectives to ensure the designed solutions are relevant for leaders at all levels and roles across the Agency;
• design career paths and opportunities for staff in line with the established competency framework;
• contribute to the analysis of training needs, and developing solutions to address any competency gaps;
• keep abreast of current and emerging learning and development trends to ensure this is reflected in the Agency’s talent development offerings;
• provide guidance and expertise on the development of learning solutions (e.g. learning needs analysis, formulation of learning objectives, identification and development of appropriate design and delivery mechanisms to meet the needs of target audiences, guidance in the development of programmes, evaluation of learning outcomes and business impact).

In the area of Stakeholders Relations Management, you will:
• build strong relationships within the administration team, in particular with HR Business Partners, Talent Acquisition Service and Workforce Planning Team to deliver jointly on business objectives and resolve issues, as well as with other external and internal stakeholders (EMA divisions, EU network, EMA staff committee, etc.).

Other duties, as:
• contributing to content discussions with service providers on proposals for new development solutions;
• participating in the procurement selection interviews of preferred training and development suppliers; 
• managing and administering a portfolio of Learning and Development (L&D) initiatives, ensuring the delivery is designed to meet the Agency’s needs using modern technology and modern ways to deliver courses; 
• further developing and implementing success factors learning management system to create a compelling learning platform.

Eligibility Criteria


To be eligible for consideration for this position, you are required to:

1.    enjoy full rights as a citizen of an EU Member State, Iceland, Liechtenstein or Norway.
2.    possess a university degree (minimum of three years or more) that must have been obtained by the closing date of the vacancy notice;
3.    in addition to the above, have at least 3 years’ relevant professional experience after obtaining the relevant degree, that must have been obtained by the closing date of the vacancy notice, including competence and experience in the field of the above-mentioned areas and duties;
4.    have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
5.    have fulfilled any obligations imposed by applicable laws concerning military service.

For criteria 1, 2, and 3 above it will be necessary to provide proof of each one at the interview stage.

Only candidates eligible will be assessed by the selection committee in accordance with the assessment criteria below.


Essential Criteria


•    Proven professional experience in human resources in the areas of talent management, organizational development and learning and development;
•    Proven professional experience in supporting the development and implementation of a competency framework and a competency-based approach;
•    Proven professional experience in designing career paths for an organisation’s workforce providing development and growth opportunities for staff;
•    Proven professional experience in establishing a framework and methodology for gap analysis of future competencies and existing organizational capabilities required for an organisation to achieve its strategic goals and to adapt to changing business environment and evolving operating model;
•    Proven professional experience in the delivery of a planned curriculum of training and development courses designed to meet the organisation’s strategic workforce planning needs;
•    Proven professional experience in implementation of innovative ways of learning and new training tools adapted to the organisation’s and staff needs.

Desirable criteria


•    HR qualification (CIPD or equivalent);
•    Proven professional experience in providing technical expertise on training design and delivery mechanisms to different teams and areas;
•    Proven professional experience in leveraging learning technology, online learning tools and learning management systems in the design and delivery of learning programmes;
•    Proven professional experience in creating and managing leadership development;
•    Proven professional experience in creating and delivering high impact communications on topics related to talent management and learning and development.

Behavioural competencies


•    Analysis and problem solving: able to tackle difficult problems/tasks. Evidence-based approach gathers information from a wide range of sources and viewpoints, analyses and evaluates it and reaches sound conclusions. Proposes constructive solutions.
•    Communicating: presents a professional image of self, the team and the Agency. Conveys information clearly and concisely, adjusting style according to purpose and audience. Able to persuade and challenge diplomatically. Listens carefully, checks out understanding and provides information wanted. Open to others’ views and to being persuaded. 
•    Delivering quality and results: seizes opportunities, anticipates and deals with problems, making decisions & achieving objectives.  Knows when to harness the leverage of more senior staff or to seek advice of specialists to deliver results. 
•    Prioritising and organizing: proactively spots when priorities may need to change. Makes use of basic project management techniques to deliver outcomes, including identifying risks and mitigating actions. Understands the Agency ‘machinery’ and makes effective use of this to organise own work. 
•    Resilience: as effective in times of normal business as in times of great pressure. Recognises some organisational frustrations are a feature of working life, but remains upbeat and persists, to deliver despite them. Supports organisational resilience by offering own or team’s support where there is pressure elsewhere. Tackles organisational frustrations within own area of control and is able to mitigate impact of difficulties or frustration originating elsewhere. 
•    Working with others: treats everyone with fairness and respect regardless of work pressure. Understands and anticipates others’ needs and motivation. Builds co-operative and productive working relationships with others regardless of status. Thinks about how to add value to the team & how others can contribute; includes others in decision-making, keeping interested parties informed. 
•    Learning and development: open and curious approach to new ideas, drawing on them and on experience to improve performance. Enthusiastic about personal development. Contributes to and supports corporate policies.

Selection procedure timelines

Deadline for applications

21 January 2021, 23:59 CET

Preliminary Assessments

Week of 15 February 2021

Final Assessments

Week of 1 March 2021

Decision expected

Mid-March 2021

Selection Process


Only eligible candidates (see eligibility criteria) will be assessed by the selection committee. Suitability and qualifications of eligible candidates will be assessed against the assessment criteria in different steps of the selection procedure. Before the start of the selection procedure, the selection committee decides which assessment criteria will be used at each stage of the process. Certain criteria will be assessed/scored only for shortlisted candidates during interviews and/or tests.
In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, all candidates must answer the pre-defined set of questions as part of their application. The selection committee will therefore assess your suitability for the position, only if you met all the eligibility criteria, using solely the information provided in the responses to those questions. You should therefore include all relevant information in your answers to questions, even if already mentioned in other sections of your application form. The questions are based on the essential and desirable assessment criteria, as well as behavioural competencies included in this vacancy notice. To carry out this assessment, the selection committee will first assign each question a weighting that reflects its relative importance, and each of your responses will be awarded points (1 to 10). The points are multiplied by the weighting factor and added up to identify those candidates whose profiles best match the duties to be performed. Only the candidates with the highest total marks at the shortlisting stage will go through to the next stage.
Next steps of selection may include a preliminary assessment (Skype, remote test, etc.) and/or an interview and a test in EMA premises. Please note that due to current travel restrictions the assessment may be conducted remotely. All assessments are based on the assessment criteria listed in this vacancy notice. At this stage, the selection committee will also look at the other sections of your application form. Candidates will participate in a remote test as part of the selection process.
Reserve list and job offers
As a result of the assessments, the selection committee will recommend a list of most suitable candidates for the vacant position. Non-selected, but qualified and suitable candidates may be placed on a reserve list (valid for 1 full calendar year with possibility of extension) for future recruitments.Each interviewed candidate will be notified in writing whether they have been placed on the reserve list. Candidates should note that the placement on the reserve list does not guarantee an offer of employment. For more information about selection and recruitment, including administrative complaint procedure, at EMA see EMA Careers. If Temporary agent posts are not available, candidates on the reserve list may be approached to provide written consent to be considered for contract agent FGIV positions, where justified in the interest of the service. These candidates will remain on the Temporary agent reserve list and will still be considered for a Temporary agent post should a suitable post become available. Contract agent posts differ from temporary agent posts in terms of categories, function groups, grades and remuneration and career progression.

Conditions of employment


In principle, the Agency offers a five-year renewable contract. 
The monthly basic salary, including the local weighting (113.9) which adjusts salaries to the cost of living in the Netherlands compared to Brussels, is € 6,228.28. Note this salary is subject to deductions of community tax, health insurance and pension contribution.  Please refer to our website for examples of packages we offer.

EMA offers a final salary pension scheme and a world-wide medical insurance.
In addition to the basic salary, the jobholder may be entitled to various additional allowances, including family allowances, such as education allowance for dependent children of school age, and expatriation allowance. Relocation and/or resettlement allowances may also be available upon entry into employment. 

For more information about the various allowances and entitlements see EMA Careers.

Please consult the Eurostat website for more information about the duty station weighting.

For more information about selection and recruitment, including administrative complaint procedure, see  EMA Careers



If you currently hold a different contract, a contract in a different function group or your grade is outside the grade bracket stipulated in the vacancy announcement, you will receive a new contract. Chapter IV of the Rules on Temporary Agents 2f of the CEOS as of 1 July 2015 stipulate that the successful candidate will receive a new contract at the grade advertised and will serve probation.

If you currently hold a contract in a grade and function group corresponding to the grade bracket and function group coherent with the post to be filled, you will also be offered the opportunity to be assigned to the post by means of mobility under the provisions of Article 6(2) of the Rules on Temporary Agents 2f of the CEOS as of 1 July 2015.

If you are successful in the selection procedure and offered a position, you will be informed of the options available to you and asked to make a decision within a given timeframe (usually 10 working days).


Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu


© European Medicines Agency, 2020. Reproduction is authorised provided the source is acknowledged.

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