Trainee (Financial Systems and Data Support)

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students (who posses a previous degree), who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

Placement description

We are looking for a trainee in the Procedures Revenue and Expenditure Office.

Specific objectives and projects

During your traineeship, you will be involved in the Implementation of the New Fee Regulation project (NFR) where you will align and/or improve  systems, processes and regulatory and corporate documentation to the changes foreseen in the legal test of Reg. (EU) 2024/568 and its working arrangements. In particular you will:

• be involved in the project development and operational implementation in accordance with the Agile Safe methodology in place
• contribute and review user guides and regulatory documents
• involved in User acceptance testing
• monitor correctness of data flow in systems
• be part of the team to manage the improvements and automation enhancements

Learning outcomes

• Increase your knowledge in the area of data, technical, financial, regulatory, and budgetary systems.
• Gain knowledge of the Agency’s processes and procedures in the area of pharmaceutical fee revenue and expenditure processes.
• Share your academic knowledge and your perspective to contribute to the Agency’s objectives in the area of compliance with regulatory standards and EU fee and financial regulation.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

1. enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway;
2. possess a university degree in Business administration, Finance, Economics, Statistics, Accountancy or Information management (minimum of three years or more) that must have been obtained within the last 12 months (graduated between 20 May 2023 and 20 May 2024) or be a university student on an Erasmus + or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before.
3. a thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages

For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in the disqualification from the procedure.

Additional skills

In addition to the eligibility criteria, you will have:

• Research and analytical skills;
• Critical thinking skills;
• Data analysis;
• Project management;
• Proficient in MS Office suite, in particular Excel;
• Knowledge of IT software and databases, in particular ERP solutions.

Behavioural Competencies

You will demonstrate the following behavioural competencies:

• Communication skills
• Interpersonal skills
• Working with others
• Adaptability
• Research and analytical skills
• Learning and development

Expected selection timelines

Conditions of traineeship

The traineeship is offered for 10 months (1 October 2024 – 31 July 2025) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €1,858.31 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here.