Trainee (Information Centre: Library)

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students (who posses a previous degree), who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

Placement description

We are looking for a trainee to join the InfoCentre (library) team within the Stakeholders and Communication Division.

Specific objectives and projects

During your traineeship you will, together with the support from colleagues from the InfoCentre, undertake a research project to explore and identify new AI-based information tools to ensure that the EMA staff can have access and analyse information from the latest scientific literature sources (mainly health-related) as easily as possible and supported by cutting-edge applications of artificial intelligence.

Learning outcomes

This traineeship provides a unique learning opportunity for an information science/librarian graduate. You will:

• Gain knowledge of innovative literature resources, information services and tools including electronic databases, online subscriptions and related management software available in the field of medicine, life sciences and regulatory science.
• Increase knowledge management skills in the field of library and information science.
• Gain experience in a customer-oriented information service within an Agency of the European Union.
• Improve soft and practical skills while gaining insights into collection management, cataloguing, conducting literature searches, performing document delivery and delivering live presentations.

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

1. enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway;
2. possess a university degree in library and information sciences or similar discipline (minimum of three years or more) that must have been obtained between 30 September 2023 and 30 September 2024 or be a university student on an Erasmus + or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before.
3. a thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages

For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in the disqualification from the procedure.

Behavioural Competencies

You will demonstrate the following behavioural competencies:

• Communication skills
• Interpersonal skills
• Working with others
• Adaptability
• Research and analytical skills
• Learning and development

Expected selection timelines

Conditions of traineeship

The traineeship is offered for 10 months (1 March 2025 – 31 December 2025) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €1,858.31 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here.