Financial Officer
Job grade: FGIV
Internal/inter-agency job grade: FGIV
Type of position: Contract agent
Selection procedure reference: EMA/CA/11247
Job title: Financial Officer
Talent Pool: Planning, Commercial Operation, Finance and Accounting
Deadline for applications: 19 January 2026 at 23:59 CET
Salary: 4,270.49 Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))
Location: Amsterdam; Netherlands (NL) (relocation to take up duties is mandatory)
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About this position:
EMA is looking for a Financial Officer passionate about financial excellence and process optimisation, with the expertise to manage end-to-end financial transactions and deliver accurate, timely reporting and eager to explore modern technologies and drive process improvements.
We are looking for a motivated professional to take a central role in managing the Agency’s financial operations, ready to make an impact and help shape the future of financial operations and with strong:
• Detail-oriented and analytical mindset;
• Understanding of financial rules and regulation;
• Proactive approach with integrity and a drive for continuous improvement.
In this job you will:
- Oversee the full cycle of financial transactions, including revenue and expenditure activities;
- Ensure compliance with regulations and maintain transparency across all processes;
- Contribute to forecasting and strategic financial planning;
- Lead initiatives to modernize workflows through automation and AI-driven tools;
- Collaborate with internal stakeholders and provide guidance on financial matters;
- Support training programs to strengthen financial knowledge across the Agency.
Apply if you meet these eligibility criteria:
To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:
General conditions:
1. enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;
2. have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. have fulfilled any obligations imposed by applicable laws concerning military service.
Specific condition:
1. possess a level of education which corresponds to completed university studies of at least three years attested by a diploma in Business, Economics, Public- or Business administration, Finance, Accountancy, Law or other similar areas that must have been obtained by the closing date of this vacancy notice.
General Condition 1 and Specific Condition 1 will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.
Only eligible candidates will be assessed by the Selection Committee in accordance with the Assessment Criteria below.
You will Need to Have:
Experience:
- At least two years relevant professional experience related to the duties and responsibilities outlined in the vacancy notice.
Skills and knowledge:
- Numerical skills;
- Strategic coordination;
- Research and Critical thinking skills;
- Business analysis and Process Design;
- Knowledge of IT software and databases, in particular ERP solutions;
- MS Office suite.
Competencies You Need to Have:
Sub-family competencies:
Understanding business context Intermediate
Continuous improvement Intermediate
Applied knowledge Intermediate
Grade competencies:
Adaptability and agility Intermediate
Coping with pressures and setbacks Intermediate
Analysing and problem solving Intermediate
Core competencies:
Ethics and integrity Intermediate
Team collaboration Intermediate
Customer centricity Intermediate
Results orientation Intermediate
Communication Intermediate
Cross-cultural sensitivity Intermediate
Continuous learning and self-development Basic
For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework.
These are Nice to Have:
Experience:
- With public budgeting ideally at international/European level;
- Communicate/present financial and budget reports.
Skills and knowledge:
-
Innovative digital mindset e.g. knowledge of or experience in using software/tools like workflow management or tracking tools, e.g. Microsoft Power Automate tools or comparable software solutions.
Certificates:
- Excel level 4;
- ACCA, CFP, CIMA, CPA or other equivalent.
Selection procedure timelines
|
Deadline for applications |
19 January 2025 23:59 CET |
|
Preliminary Assessments |
estimated for week 16 Ferbuary 2026 |
|
Final assessments |
estimated for week 09 March 2026 |
|
Decision expected |
max mid March 2026 |
Selection process
Only eligible candidates (see eligibility criteria) will be assessed by the Selection Committee.
Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competencies in different steps of the selection procedure.
Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies and Core competencies at any stage of the process are disqualified, despite getting points on other criteria.
Before the start of the selection procedure, it is decided which criteria and competencies will be assessed at each stage of the process. Certain criteria / competencies will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competencies assessed at each stage of the process.
Shortlisting
In order to allow the Selection Committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and Sub-family competencies.
The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.
To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.
Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.
Assessments
Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.
Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above). In addition, selected Core Competencies may be assessed throughout the process.
Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.
Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competencies assessed at each stage of the process and the type of assessment tolls used.
Reserve list and/or job offers
The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.
We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.
When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.
More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.
Conditions of employment
In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.
The successful candidate will be required to relocate to the Netherlands to pick up duties.
[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 113.2. Please consult the Eurostat and Commission websites for more information on weightings.
______________________________________________________________________________________________________
Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands
Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu
© European Medicines Agency, 2025. Reproduction is authorised provided the source is acknowledged.
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