Internal Audit Officer
Job grade: FGIV
Internal job grade:
Type of position: Contract agent
Selection procedure reference: EMA/CA/10986
Job title: Internal Audit Officer
Talent Pool: Compliance and Legal
Deadline for applications: 11 June 2025 at 23:59 CET
Salary: 3859,66 Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))
Location: Amsterdam; Netherlands (NL) (relocation to take up duties is mandatory)
XX
About this position:
The purpose of the EMA’s Internal Audit Function is to strengthen EMA’s ability to create, protect, and sustain value by providing the Management Board and EMA management with independent, risk-based, and objective assurance, advice, insight, and foresight. The EMA’s Internal Audit Function generally conforms with the standards issued by the Institute of Internal Auditors.
We are seeking a talented, reliable, well-organised and highly motivated Internal Audit Officer to join our dynamic and cohesive team. Your analytical skills, strong communication and ability to build and maintain relationships with stakeholders will be essential to fulfil this role and our mission.
In accordance with all applicable requirements, the Global Internal Audit Standards and the principles of ethics and professionalism, you will coordinate or you will be involved in the delivery of internal audit services covering the entire breadth of the organisation and you will provide independent assurance and advisory services on the adequacy and effectiveness of governance, risk management and control processes at EMA.
You will contribute to the preparation of risk-based annual and strategic audit plans as well as annual reports to the Management Board. You will actively support the development and continuous implementation of our Quality Assurance and Improvement Program.
In this job you will:
- Support the preparation of audit long-term planning and/or update of relevant documents;
- Act as an evaluator for assigned cases;
- Coordinate the preparation and planning phase of the audit engagement with the relevant entity, perform the fieldwork;
- Report on the findings to the Reporting Officer, formulate findings and risks, draft audit report in the areas assigned and assure the finalisation of the audit report;
- Conduct internal audit and consultancy activities at the EMA and throughout the European network of NCAs;
- Contribute to EMA’s process of tracking, follow-up and report on the implementation and status of audit recommendations;
- Draft and present advisory information or reports;
- Assist in providing training (e.g. training for relevant EMA staff, technical training provided to newcomers);
- Contribute to the development and implementation of digitalisation and data analytics methods, tools and guidance to support auditing practices. Identify opportunities to develop system functionalities and contribute to their improvements;
- Contribute to quality assessment and improvement of activities.
Full role description outlining generic duties and responsibilities: https://www.ema.europa.eu/en/documents/recruitment/role-description-internal-audit-officer_en.pdf
Apply if you meet these eligibility criteria:
General conditions:
1. Full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;
2. Thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. Fulfilled any obligations imposed by applicable laws concerning military service.
Specific conditions:
1. Possess a university degree (minimum of three years) that must have been obtained by the closing date of this vacancy notice.
For general condition 1 and for specific condition 1, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.
Only candidates eligible will be assessed by the Selection Committee in accordance with the Assessment Criteria below.
Competencies You Need to Have:
Sub-family competencies
Administrative excellence Intermediate
Governance, legal and control Intermediate
Applied knowledge Intermediate
Grade competencies
Adaptability and agility Intermediate
Coping with pressures and setbacks Intermediate
Analysing and problem solving Intermediate
Core competencies
Ethics and integrity Intermediate
Team collaboration Intermediate
Customer centricity Intermediate
Results orientation Intermediate
Communication Intermediate
Cross-cultural sensitivity Intermediate
Continuous learning and self-development Basic
For more information about definitions of competencies and associated proficiency levels, please refer to the EMA Competency Framework.
These are Nice to Have:
Experience
- A prior audit experience in a public sector entity;
- A propensity for leading small teams of auditor;
- Experience in data analysis, sampling techniques/statistics;
- Ability to encourage and promote ethics-based culture;
- Interest in cybersecurity and antifraud.
Certificates
- Any professional certification in internal auditing (CIA, CISA, CGAP) or external auditing (ISO Lead auditor).
Selection procedure timelines:
Deadline for applications: 11 June 2025 23:59 CET
Preliminary Assessments: estimated for week 04 July 2025
Final assessments: 14 and 15 July 2025
Decision expected: estimated for week 21 July 2025
Selection process
Only eligible candidates (see eligibility criteria) will be assessed by the Selection Committee.
Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competencies in different steps of the selection procedure.
Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies, and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.
Before the start of the selection procedure, it is decided which criteria and competencies will be assessed at each stage of the process. Certain criteria / competencies will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.
Shortlisting
In order to allow the Selection Committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and sub-family competencies.
The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.
To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.
Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.
Assessments
Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.
Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above).
Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.
Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competences assessed at each stage of the process and the type of assessment tolls used.
Reserve list and/or job offers
The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.
We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.
When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.
More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.
Conditions of employment
In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.
The successful candidate will be required to relocate to the Netherlands to pick up duties.
[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 114.6. Please consult the Eurostat and Commission websites for more information on weightings.
______________________________________________________________________________________________________
Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands
Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu
© European Medicines Agency, 2025. Reproduction is authorised provided the source is acknowledged.
Job Segment:
Internal Audit, Audit, Risk Management, Compliance, Data Analyst, Finance, Legal, Data