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Legal Officer

Type of position:  Temporary agent
Shift Type:  22 January 2021, 23:59 CET

Job grade: AD06 

Internal/Interagency job grade: AD06-AD08

Type of position: Temporary agent 

Selection procedure reference: EMA/AD/3544 

Job title: Legal Officer 

Deadline for applications: 22nd January 2021 23:59 CET



About this role


The European Medicines Agency (EMA), also referred as ‘the Agency’, is looking to recruit a Legal Officer. The successful candidate will provide legal advice to all operational divisions and departments, task forces and scientific committees of the Agency.


As Legal Officer, you will join a professional and very motivated team within the Legal Department, and you will contribute to the Agency’s operational activities on a sound legal basis. You will also participate in the implementation of any new relevant European Union (EU) legislation.


Job description

Reporting to the Head of Legal Department or his delegates, you will be responsible for the following tasks:


• Providing legal advice on legal matters arising in connection with Regulation (EU) 2018/1725 on the protection of natural persons about the processing of personal data by the EU institutions, bodies, offices and agencies and on the free movement of such data;


• Drafting legal opinions and documents on the application and interpretation of the rules and procedures as well as any other applicable legal provisions, for instance regarding data protection requirements and access to file requests;


• Providing legal advice on legal matters arising from regulatory issues for which the Agency is responsible under Regulation (EC) 726/2004, (EC) 470/2009, (EC)141/2000, (EC) 1901/2006, (EC) 658/2007, (EC) 1394/2007, (EU) 520/2012, (EU) 2017/745, (EU) 2017/746, (EU) 2019/6, Directive 2001/82/EC, Directive 2001/83/EC  and other relevant legal texts;


• Providing legal advice and recommendations in relation to the review of new legislation relevant to the Agency’s activities (in the pharmaceutical area and in the other general policy areas) proposed by the European Commission and its implementation;


• Providing legal advice on legal matters arising in connection with the Staff Regulations, Financial Regulation, contracts and public procurements, transparency and access to documents and other general policy areas; 


• Representing the Agency on court cases, where necessary, before the Court of Justice or the General Court;


• Performing any other legal tasks as assigned by the Head of Legal Department or his delegate.

Eligibility criteria


To be eligible for consideration for this position, you are required to:


1. enjoy full rights as a citizen of a Member State of the EU or Iceland, Lichtenstein and Norway;

2. possess a university degree in law (minimum of three years or more) that must have been obtained by the closing date of the vacancy notice;

3. in addition to the above, have at least 3 years’ relevant professional experience after obtaining the relevant degree, that must have been obtained by the closing date of the vacancy notice, including competences and experience in the field of the above-mentioned areas and duties;

4. have a thorough command of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);

5. have fulfilled any obligations imposed by applicable laws concerning military service.


For criteria 1, 2, and 3 above it will be necessary to provide proof of each one at the interview stage.


Only candidates eligible will be assessed by the Selection Committee in accordance with the assessment criteria below.



Assessment criteria


Essential criteria


• Proven professional experience in the provision of legal advice on the EU data protection legislation and case-law applicable to EU institutions and agencies, and proven professional experience in the practical implementation and oversight of this legislation within the relevant institutions/agencies;


• Proven professional experience in the provision of legal advice on EU legislation and case-law in the pharmaceutical field;


• Proven professional experience in the provision of legal advice in one or more of the following areas and legal texts: EU Staff Regulations, Financial Regulation applicable to the Union bodies, Regulation (EC) No 1049/2001 on access to documents, intellectual property, contracts and public procurement, and other general policy matters.


Desirable criteria


• Education in law equivalent to Master’s degree;

• Specialisation in the field of EU law, EU pharmaceutical law and/or EU data protection law;

• Proven professional experience in litigation before national or EU courts in relation to EU law, EU pharmaceutical law and/or EU data protection law;

• Proven professional experience in working with and/or within EU institutions or agencies;

• Work experience in a multicultural environment.


Behavioural competencies


• Analysing and Problem Solving - Able to tackle difficult problems/tasks. Evidence-based approach gathers information from a wide range of sources and viewpoints, analyses and evaluates it and reaches sound conclusions. Proposes constructive solutions;

• Communicating - Presents a professional image of self, team and Agency. Conveys information clearly and concisely, adjusting style according to purpose and audience. Able to persuade and challenge diplomatically. Communicates effectively on complex legal matters;

• Delivering Quality and Results - Manages own time effectively, responding flexibly, meeting objectives and quality standards. Professional, focused on delivering quickly and effectively. Takes well-judged risks within own delegated authority;

• Prioritising and Organizing - Organises own work (and that of team) effectively to meet demanding objectives;


• Working with others - Self-aware: shows consideration for others' needs and motivations, value diversity and inclusion; works effectively and supportively on shared objectives with colleagues incl. cross-functional teams in a multicultural environment and contacts in both the immediate and wider teams to get things done. Acts with tact, discretion and political sensitivity;

• Resilience - Is effective in times of normal business as in times of great pressure. Recognises some organisational frustrations are a feature of working life, but remains upbeat and persists, to deliver despite them. Supports organisational resilience by offering own or team’s support where there is pressure elsewhere. Tackles organisational frustrations within own area of control and is able to mitigate impact of difficulties or frustration originating elsewhere;

• Learning and Development - Open and curious approach to new ideas, drawing on them and on experience to improve performance. Enthusiastic about personal development.



Selection procedure timelines


Deadline for applications: 22nd of January 2021 23:59 CET

Preliminary assessments: Week 8th of February/or 15th of February 2021;

Final assessments: Week 22nd of February 2021;

Decision expected: End of February/1st week of March 2021.


Please note that this is an indicative schedule. It is subject to change in case of unforeseen circumstances.



Selection Process


Only candidates eligible (see Eligibility Criteria) will be assessed by the Selection Committee.Suitability and qualifications of eligible candidates will be assessed against the Assessment criteria in different steps of the selection procedure. Before the start of the selection procedure, the Selection Committee decides which Assessment Criteria will be used at each stage of the process. Certain criteria will be assessed/scored only for shortlisted candidates during interviews (and/or tests).


In order to allow the Selection Committee to carry out an objective assessment of all candidates in a structured way, all candidates must answer the pre-defined set of questions as part of their application. The Selection Committee will therefore assess your suitability for the position, only if you met all the eligibility criteria, using solely the information provided in the responses to those questions. You should therefore include all relevant information in your answers to questions, even if already mentioned in other sections of your application form. The questions are based on the essential and desirable assessment criteria, as well as behavioural competencies included in this vacancy notice.To carry out this assessment, the Selection Committee will first assign each question a weighting that reflects its relative importance, and each of your responses will be awarded points (1 to 10). The points are multiplied by the weighting factor and added up to identify those candidates whose profiles best match the duties to be performed.Only the candidates with the highest total marks at the shortlisting stage will go through to the next stage.

Next steps of selection may include a preliminary assessment (Skype, remote test, etc.) and/or an interview and a test in EMA premises. Please note that due to current travel restrictions the assessment may be conducted remotely. All assessments are based on the assessment criteria listed in this vacancy notice. At this stage, the selection committee will also look at the other sections of your application form.Candidates will participate in a remote test as part of the selection processMore information about selection and recruitment at the EMA is available at:  EMA Careers portal.

Reserve list and job offers

As a result of the assessments, the selection committee will recommend a list of most suitable candidates for the vacant position. Non-selected, but qualified and suitable candidates may be placed on a reserve list (valid for 1 full calendar year with possibility of extension) for future recruitments.Each interviewed candidate will be notified in writing whether they have been placed on the reserve list. Candidates should note that the placement on the reserve list does not guarantee an offer of employment. For more information about selection and recruitment, including administrative complaint procedure, at EMA see  EMA Careers portal.
If Temporary agent posts are not available, candidates on the reserve list may be approached to provide written consent to be considered for Contract agent FGIV positions, where justified in the interest of the service. These candidates will remain on the Temporary agent reserve list and will still be considered for a Temporary agent post should a suitable post become available. Contract agent posts differ from Temporary agent posts in terms of categories, function groups, grades and remuneration and career progression. For more information, see  EMA Careers portal.

Conditions of employment


In principle, the Agency offers a five-year renewable contract.

The monthly basic salary, including the local weighting (113,9 for Amsterdam) which adjusts salaries to the cost of living in the Netherlands compared to Brussels, is € 6228,28.

Note that this salary is subject to deductions of EU tax, health insurance and pension contribution. 

EMA offers a final salary pension scheme and a world-wide medical insurance.

In addition to the basic salary, the jobholder may be entitled to various additional allowances, including family allowances, such as education allowance for dependent children of school age, and expatriation allowance. Relocation and/or resettlement allowances may also be available upon entry into employment.

For a detailed overview of various allowances and entitlements see  EMA Careers portal.

Please consult the Eurostat website for more information about the duty station weighting.





If you currently hold a different contract, a contract in a different function group or your grade is outside the grade bracket stipulated in the vacancy announcement, you will receive a new contract. Chapter IV of the Rules on Temporary Agents 2f of the CEOS as of 1 July 2015 stipulate that the successful candidate will receive a new contract at the grade advertised and will serve probation.

If you currently hold a contract in a grade and function group corresponding to the grade bracket and function group coherent with the post to be filled, you will also be offered the opportunity to be assigned to the post by means of mobility under the provisions of Article 6(2) of the Rules on Temporary Agents 2f of the CEOS as of 1 July 2015.

If you are successful in the selection procedure and offered a position, you will be informed of the options available to you and asked to make a decision within a given timeframe (usually 10 working days).





Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - email recruitment@ema.europa.eu


© European Medicines Agency, 2019. Reproduction is authorised provided the source is acknowledged.

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