Procurement and Contract Management Officer
Job grade: FGIV
Internal job grade:
Type of position: Contract agent
Selection procedure reference: EMA/CA/10744
Job title: Procurement and Contract Management Officer
Talent Pool: Planning, Commercial Operation, Finance & Accounting
Deadline for applications: 05 December 2024 at 23:59 CET
Salary: 3859,66 Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))
Location: Amsterdam; Netherlands (NL) (relocation to take up duties is mandatory)
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About this position:
The European Medicines Agency is looking for a Procurement and Contract Management Officer to play a key role in ensuring operational excellence and compliance with the EU public procurement framework.
In this position, you will work closely with internal stakeholders from the entire Agency, guiding them through the procurement process as their business partner – from identifying business needs to the successful delivery of goods and services. More specifically, as a trusted advisor, you will manage procurement procedures end-to-end, steering EMA business/technical staff through all procurement phases from the drafting of tender specifications to the evaluation and negotiation of the offers ensuring the successful and timely award of contracts.
With a focus on continuous business support, you will also monitor and follow up the contracts after their award, ensuring all legal, administrative and financial aspects are managed effectively in collaboration with legal and financial colleagues. In this way, as well as through training sessions delivered to business colleagues, you will play a pivotal role in sharing procurement knowledge across the Agency.
We are looking for a proactive, solutions-oriented individual who can assess financial and technical risks within the area of procurement and contract management and develop appropriate solutions while contributing to process improvements with an innovative digital mindset.
Apply if you meet these eligibility criteria:
To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:
General conditions:
1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;
2. Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. Have fulfilled any obligations imposed by applicable laws concerning military service.
Specific conditions:
1. Possess a university degree (minimum of three years) in the field of Procurement or Finance or Business or Law or Public Administration that must have been obtained by the closing date of this vacancy notice;
For general condition 1 and for specific condition 1 you will be required to provide proof at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.
Only candidates eligible will be assessed by the Selection Committee in accordance with the Assessment Criteria below.
You will also Need:
Experience:
- Minimum 2 years of relevant professional experience in relation to the tasks and responsibilities as described in this vacancy notice.
Skills and knowledge:
- Communication skills and ability to explain procurement/contract management aspects in a clear and simple manner;
- Knowledge of concepts of procurement (e.g. procurement principles, purchasing strategy);
- Influencing skills and ability to advise internal stakeholders on procurement and contract management matters.
Competencies you Need to Have:
Role competencies:
Administrative excellence: Intermediate
Contract and procurement: Intermediate
Sub-family competencies:
Understanding business context Basic
Continuous improvement Basic
Applied knowledge Intermediate
Grade competencies:
Adaptability and agility Intermediate
Coping with pressures and setbacks Intermediate
Analysing and problem solving Intermediate
Core competencies:
Ethics and integrity Intermediate
Team collaboration Intermediate
Customer centricity Intermediate
Results orientation Intermediate
Communication Intermediate
Cross-cultural sensitivity Intermediate
Continuous learning and self-development Basic
The assessment of competencies forms an important part of this selection process. EMA therefore advises you to refer to its Competency Framework for more information on the definitions of these competencies and their associated levels.
These are considered as Nice to Have:
Skills and knowledge:
- Knowledge of international standards of public procurement, preferably the EU public procurement framework;
- Innovative digital mindset e.g. Knowledge of or experience in using software/tools like workflow management or tracking tools, procurement/contract management tools.
Certificates:
- CIPS Certificate in Procurement and Supply Operations.
Selection procedure timelines:
|
Deadline for applications |
05 December 2024 23:59 CET |
|
Preliminary Assessments |
estimated week 20 January 2025 |
|
Final assessments |
estimated week 13 February 2025 |
|
Decision expected |
estimated by max mid February 2025 |
Selection process:
Only eligible candidates (see eligibility criteria) will be assessed by the Selection Committee.
Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competencies in different steps of the selection procedure.
Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies, Role competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.
Before the start of the selection procedure, it is decided which criteria and competencies will be assessed at each stage of the process. Certain criteria / competencies will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competencies assessed at each stage of the process.
Shortlisting
In order to allow the Selection Committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria and sub-family competencies/role competencies.
The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.
To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.
Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.
Assessments
Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.
Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above).
Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.
Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competences assessed at each stage of the process and the type of assessment tolls used.
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Reserve list and/or job offers
The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.
We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.
When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.
More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.
Conditions of employment:
In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.
The successful candidate will be required to relocate to the Netherlands to pick up duties.
[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 111.5. Please consult the Eurostat and Commission websites for more information on weightings.
______________________________________________________________________________________________________
Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands
Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu
© European Medicines Agency, 2020. Reproduction is authorised provided the source is acknowledged.
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