SNE/Procurement and Contract Management Specialist

About this position:

Ensure sound management of procurement and contract management activities by ensuring that all aspects will be delivered in accordance with the highest international procurement- and supply standards and in compliance with the EU public procurement framework; work as a strategic business partner with the internal stakeholders from business requirement identification to final goods or service delivery.

In this job you will:

• Develop, lead and implement purchasing strategies for the relevant portfolios, in close collaboration with key internal stakeholders;
• Take part in the opening, steering the evaluation and negotiation of the offers as well as the award of contracts in collaboration with EMA  business/technical staff;
• Monitor and follow up the contracts with respect to the legal, administrative and financial aspects, in collaboration with legal and financial colleagues;
• Act as a business partner to ensure the implementation of effective planning, monitoring and reporting of procurement in a systematic manner;
• Act as a focal point for each domain of expertise; 
• Establish the procurement strategy in collaboration with EMA business area, for each procurement category assigned;
• Drive continuous process improvements and innovation initiatives including e-procurement solutions;
• Support EMA business/technical staff in drafting and reviewing of tender specifications, including selection and award criteria aiming to enhance procurement procedure clarity and chances of success;
• Contribute to the dissemination of procurement and contract management knowledge in the organisation;
• Work with other EU agencies on collaborative agreements with a view to leveraging on market experience and combining buying power;
• Lead the development, streamlining and implementation of EMA’s procurement policies and procedures;
• Provide support in drafting technical specifications and support business partners in tendering and contract management matters at all phases of procurement;
• Provide expert support in assessing financial and technical risks within the area of procurement and developing appropriate solutions;
• Ensure compliance with the Agency’s policies and procedures, in line with legal requirements.

Apply if you meet the eligibility criteria:

• Enjoy full rights as a citizen of an EU Member State, Iceland, Lichtenstein, Norway, Republic of Moldova or Ukraine; 
• Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union;
• Are currently employed in the public sector (such as a public intergovernmental organisation (IGO) national / regional / local public administration) in a European Union (EU) Member State and are due to remain in such employment for the foreseen duration of the SNE position.

You will also Need to Have:

Education:

• A level of education which corresponds to completed university studies of at least three years attested by a diploma;

Field of Study:

• Business, Economics, Public- or Business administration, Finance or Accountancy, Law

Experience:

• 3 years professional experience in handling public procurement procedures including preparation of technical specifications and other procurement documents in two or more of the following fields: audit, business consultancy, legal costs, insurances, facilities, HR, training and development

Skills and knowledge:

• Drafting skills and ability to prepare concise and effective reports/written documentation and to summarise and present key issues to staff involved at all levels in the procurement process;
• Ability to engage in projects / initiatives while keeping the control on core procurement activities;
• Ability to communicate well in English;
• Ability to analyze and solve problems;
• Ability to work under pressure and to manage own workload and priorities in order to meet set deadlines;
• Ability to negotiate and being resilient towards internal clients;
• Enjoy collaborating within and across teams.

These are Nice to Have:

Experience:
•    Working in a diverse and multi-national team

Certificates :
•    CIPS Procurement Certification or similar