Trainee (Implementation and impact analysis of the new Variation Regulation)

Type of position:  Trainee
Job Type:  6 May 2025 23:59 CET

Selection procedure reference: EMA/TR/10912 

Deadline for applications: 6 May 2025 23:59 CET 

 

The European Medicines Agency (EMA) is a decentralised agency of the European Union (EU), located in Amsterdam. It began operating in 1995. It is responsible for the scientific evaluation, supervision and safety monitoring of medicines in the EU.

 

This traineeship opportunity is now open for applications until 6 May 2025 23:59 CET, with an intake on 1 October 2025.

About the traineeship programme

The Agency is looking for motivated, qualified recent graduates or students on an Erasmus+ or other programme or PhD students or Master's students (who posses a previous degree), who are interested in gaining experience and contribute to the Agency’s work for every patient in Europe. The purpose of a traineeship at the Agency is to perform tasks that are predominantly in the interest of the trainee’s training and principally serve to increase the trainee’s knowledge and to gain relevant experience.

Placement description

We are looking for a trainee in the Committees and Quality Assurance Department.

Specific objectives and projects

With the entry into force of the new Variation Regulation in Jan 2025 and the Variation classification guideline that is expected to come into force in Q1 2026, a series of tasks are required to ensure a smooth transition for both Industry and regulators. The trainee will participate in the analysis and update of the external guidance to applicants on variations and perform an analysis on the implementation of the Variation Regulation for type IA variations and Worksharing procedures.

Tasks:
- Review existing guidance and propose the necessary updates to align with the future Variation classification guidance
- Participate in the discussions with the different stakeholders (EMA, CMDh, Working parties) on the update of the EMA external guidance
- Support the preparation of training materials and training sessions to assessors/Industry/EMA staff on the new Variation classification guidance
- Conduct an analysis on the impact of the new Variations Regulation in the submission of IA variations and Work sharing (adherence to the new rules, main issues detected, level of compliance) during 2025 and propose improvement measures if needed (updated guidance, training materials...)

Learning outcomes

Through this work, the trainee will:
- gain insight in the regulation and existing guidance for variations
- become familiar with agency processes and regulatory practices related to variations
- develop skills in data analysis, communication and change management
- gain insight into training needs for assessors and Industry stakeholders in the context of variations and how to develop training materials

 

Eligibility criteria

To be eligible for consideration for this placement, you are required to:

  1. enjoy full rights as a citizen of a European Union Member State or Iceland, Lichtenstein and Norway;
  2. possess a university degree in pharmacy, medicine or life sciences (minimum of three years or more) that must have been obtained between 6 May 2024 and 6 May 2025 or be a university student on an Erasmus + or a similar programme or a PhD student or a Master's student with a previous fully finished degree in the areas mentioned before.
  3. a thorough knowledge of English (at least level C1) and good knowledge of other official EU language (at least B2) of the Common European Framework for Languages

For criteria 1 and 2, you will be required to provide proof in the application form and at the interview stage. Failing to present these documents may result in the disqualification from the procedure.

Additional skills

Good analytical and organizational skills.
Good writing communication skills with ability to compile, summarize and present information clearly and effectively.

 

Behavioural Competencies

You will demonstrate the following behavioural competencies:

  • Communication skills
  • Interpersonal skills
  • Working with others
  • Adaptability
  • Research and analytical skills
  • Learning and development

Expected selection timelines

Deadline for applications  6 May 2025 23:59 CET 
Assessments (remote)  From end of June 2025 to mid-July 2025
Decision and offers  By end of July 2025
Placement start  1 October 2025

 

Conditions of traineeship

The traineeship is offered for 10 months (1 October 2025 – 31 July 2026) and takes place at the Agency’s premises in Amsterdam with possibility for teleworking up to 40% of working time from The Netherlands and occasional teleworking from outside The Netherlands. Traineeships are offered for either full-time or part-time (80% or 50%) if combined with university studies.

The Agency pays a monthly stipend of €1,942.19 for a full-time traineeship (reduced accordingly for 80% or 50%) and a travel contribution upon joining the Agency.

Each trainee will have a mentor at the Agency who will guide the trainee through the programme.

The conditions of employment are stated in the Executive Decision on rules governing the traineeship programme at the EMA available here.

______________________________________________________________________________________________________

Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands

Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu

 

© European Medicines Agency, 2024. Reproduction is authorised provided the source is acknowledged.

Join us to work for every patient in Europe!

Who we are?

Serving a population of 500 million citizens, we promote and protect public animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality. 

What do we offer?

  • Meaningful work contributing to protecting the health of every individual and animal in Europe within multinational, multidisciplinary team
  • Development opportunities (e.g. internal mobility, mentoring, peer coaching, career reflection programme, etc.)
  • Work-life balance (flexible working arrangements, teleworking, generous annual leave plus official holidays)

Benefits

(applicable only to Temporary and Contract vacancies) 

  • Initial 5 year contract with competitive monthly tax-free salary and household & children’s allowances (where applicable)
  • Privileges for expatriate staff including expatriation and education allowances (where appropriate) and additional home leave
  • Relocation assistance
  • Excellent  health insurance scheme and social benefits
  • Retirement Pension Plan 

Read more about Contracts and Salary

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