Medicines and Medical Devices Shortages Specialist
Job grade: AD06
Internal job grade and Interagency: AD06 and above
Type of position: Temporary agent
Selection procedure reference: EMA/AD/10618
Job title: Medicines and Medical Devices Shortages Specialist
Talent Pool: AD06 Science & Regulation
Deadline for applications: Extended until 12 September 2024 at 23:59 CET
Salary: 6,418.36 Euro (including local weighting) [1] plus benefits (see calculators on the right) (based on a fulltime contract (40hrs/week))
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About this position:
We are looking for a Medicines and Medical Devices Shortages Specialist to provide scientific secretarial support to the Executive Steering Group on Shortages and Safety of Medicinal Products (MSSG), management and support of the Single point of Contact Working Party (SPOC WP ) and Industry Single point of Contact (i-SPOC) systems for medicines, and case management of shortages of CAPs and critical shortages.
Job holder's role and responsibilities:
- Management of assigned shortage cases, ensuring timely and relevant communication between all stakeholders, with a view to mitigate and manage shortages and ensure availability of product for patients;
- Discussion of cases escalated to the Medicine Shortages SPOC WP;
- Identification of shortages/events that could lead to a major event for discussion at the MSSG.
Here is the link to the Role Description of Medicines and Medical Devices Shortages Specialist outlining the generic duties and responsibilities:
https://www.ema.europa.eu/en/documents/other/role-description-medicines-medical-devices-shortages-specialist_en.pdf
Apply if you meet these eligibility criteria:
To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:
General conditions:
1. enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein or Norway;
2. have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2);
3. have fulfilled any obligations imposed by applicable laws concerning military service.
Specific conditions:
1. possess a university degree (minimum of three years) in scientific (pharmacy, chemistry, biology or an equivalent) or technical (e.g. applied science) disciplines
and at least 3 years of professional experience after obtaining the relevant degree, that must have been obtained by the closing date.
General Condition 1 and Specific Conditions will be verified firstly based on the application form and then you will be required to provide documentary evidence at the interview stage. Failing to present these documents may result in the disqualification from the selection procedure.
Only candidates eligible will be assessed by the Selection Committee in accordance with the Assessment Criteria below.
You will also need to have:
Experience:
- At least 3 years of experience in the management of shortages, supply chain and manufacturing of medicinal products for human use and/or medical devices, obtained through previous work in academia, industry, notified body, EU competent authority. This experience can overlap or be in addition to the 3 years of professional experience required for Eligibility and listed under Specific Conditions 1.
- Experience in interaction with stakeholders such as patients, healthcare professionals, academia, pharmaceutical and/or medical device industry.
Competencies you will need to have:
Role competencies
- Shortage management & availability - Intermediate
Sub-family competencies
- Regulatory frameworks & strategy - Intermediate
- Applied knowledge - Intermediate
Grade competencies
- Adaptability and agility - Intermediate
- Analysing and problem solving - Intermediate
- Prioritising and organising - Intermediate
Core competencies
- Ethics and Integrity - Intermediate
- Team collaboration - Intermediate
- Customer centricity - Intermediate
- Results orientation - Intermediate
- Communication Intermediate
- Cross-cultural sensitivity - Intermediate
- Continuous learning and self-development - Intermediate
The assessment of competencies forms an important part of this selection process. EMA therefore advises you to refer to its Competency Framework for more information on the definitions of these competencies and their associated levels.
These are considered Nice to have:
Experience
- In working in a multicultural environment;
- Project management experience in leading, coordination, planning, implementation, evaluation and timely delivery of projects.
Skills & Knowledge
- A clear understanding of the role of EMA within the legislative framework for the regulation of medicinal products and medical devices.
Selection procedure timelines
Please note, timelines might change.
|
Deadline for applications |
extended until 12 September 2024 at 23:59 CET |
|
Preliminary Assessments |
Foreseen: 08 October 2024 |
|
Final assessments |
Foreseen: between 21 and 25 October 2024 |
|
Decision expected |
First week of November 2024 |
Selection process
Only eligible candidates (see eligibility criteria) will be assessed by the selection committee.
Suitability and qualifications of eligible candidates will be assessed against the assessment criteria and competences in different steps of the selection procedure.
Note: Candidates who fail any assessment linked to any Need to Have requirement, Sub-family competencies, Grade specific competencies, Role competencies and Core Competencies at any stage of the process are disqualified, despite getting points on other criteria.
Before the start of the selection procedure, it is decided which criteria and competences will be assessed at each stage of the process. Certain criteria / competences will be assessed / scored only for shortlisted candidates during interviews (and/or tests). Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3. selection procedure) for an overview of the criteria and competences assessed at each stage of the process.
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Shortlisting
In order to allow the selection committee to carry out an objective assessment of all candidates in a structured way, as part of their application, all candidates must answer the pre-defined set of questions based on Need to have criteria, Sub-family competencies and Role competencies.
The Selection Committee will therefore assess eligible candidates using the information provided in the responses to those questions and in their application. When answering a question, you should include all relevant information, even if it is already mentioned in other sections of your application form.
To carry out this assessment, each of your responses will be awarded points (0 to 10). The points are added up to identify those candidates whose profiles best match the duties to be performed as advertised in the vacancy notice.
Only the candidates with the highest total marks at the shortlisting stage will progress to the next stage. The Selection Committee will decide to limit the number of candidates invited to the next stages. Please consult the Careers at EMA - Guidance on selection and recruitment (table on section 1.3.6 Preliminary and final assessments) for an overview of the thresholds.
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Assessments
Next steps of selection may include a preliminary assessment. Most assessments will be conducted remotely (i.e. Webex/Teams, remote test, etc.). All assessments are based on the assessment criteria listed in this vacancy notice.
Shortlisted candidates will participate in personality assessments (e.g. SHL occupational personality questionnaire OPQ32) to assess their Core Competencies (pass score is 26 out of 100 points and above).
Additional assessments, such as cognitive (e.g. deductive reasoning) assessments might also be foreseen as part of the selection process. Furthermore, motivation and overall fit for the job and knowledge of EU relevant to role may be assessed.
Please consult the Careers at EMA - Guidance on selection and recruitment (section 1.3.3 selection procedure) for an overview of the criteria and competences assessed at each stage of the process and the type of assessment tolls used.
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Reserve list and/or job offers
The aim of this selection procedure is to create a reserve list of qualified and suitable candidates. Each candidate having reached the final step of the selection procedure will be notified via e-mail whether she/he has been placed on the reserve list, and relevant Talent Pool. Candidates should note that the placement on a reserve list and/or Talent Pool does not guarantee an employment offer.
We strongly encourage that candidates do not apply for the vacancies that are at the same grade and the same subfamily as the Talent Pool they have been placed on, as this will not improve their chances of being considered for a vacant post within the Agency.
When a vacancy becomes available, candidates on the reserve list may be contacted for an additional interview.
More information about selection and recruitment (including administrative complaint procedure) at the EMA is available at our careers website.
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Conditions of employment
In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to the candidates.
The successful candidate will be required to relocate to the Netherlands to pick up duties.
[1] The local weighting adjusts salaries to the cost of living in the Netherlands compared to Brussels. The current weighting for the EMA's location in Amsterdam, the Netherlands, is 111.5. Please consult the Eurostat and Commission websites for more information on weightings.
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Domenico Scarlattilaan 6 - 1083 HS Amsterdam - The Netherlands
Telephone +31 (0)88 781 6000 - Email recruitment@ema.europa.eu
© European Medicines Agency, 2020. Reproduction is authorised provided the source is acknowledged.
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